Apex comes to the depot, the job site and the corporate office across South Orange County, with the rest of Orange County by arrangement. Collections follow 49 CFR Part 40 procedures. Scheduled clinic days and standing programs by appointment, with after-hours and weekend STAT by arrangement. Nobody drives to a clinic. Nobody loses a shift.
Every tier follows the same 49 CFR Part 40 procedures, the same barcode-first custody discipline, and the same sealed record at the end. What changes is how the visit gets scheduled and how fast we move.
A collector sets up on your site for a block of hours and clears a roster in a single visit. The most efficient format when you have a group to run.
A fixed cadence of on-site visits that absorbs your random pool call-ups, new hires, and periodic screening without anyone opening a calendar.
Post-accident and reasonable-suspicion response by appointment, with after-hours and weekend STAT by arrangement. The collector comes to the incident so the federal clock keeps running in your favor.
A mobile collector is only useful if the collector can handle whatever the day turns into. Apex brings the full kit, so a reasonable-suspicion call does not turn into a second appointment.
Split specimen, federal chain of custody form, temperature read within four minutes of hand-off.
Employer-defined panels on a non-federal form, with cutoffs set by your written policy rather than by statute.
Roughly a 90-day historical window for non-regulated programs. Collected at a desk, no restroom required.
A fully observed swab collection with a short detection window. The practical choice when no private space exists.
Buccal swab collection under documented custody where an identity record is required. Ask us before booking.
When breath alcohol testing launches, a qualified Breath Alcohol Technician will run the screen and confirmation on site using a device from the NHTSA Conforming Products List, with confirmation on an EBT after the 15-minute wait.
Return-to-duty and follow-up collections under federal procedure. Part 40 requires the observer to be the same gender as the donor. For a donor of a different gender than the collector, Apex arranges a same-gender observer at booking, or tells you before scheduling if it cannot.
Specimens leave the site in a cooler designed to hold 2 to 8°C (36 to 46°F), with a temperature data logger on every run, straight to the laboratory.
A collection is a controlled procedure, not a location. The requirement is a private, defensible setting and a collector who knows how to build one out of whatever the site actually has. These are the six environments Apex is set up for.
Pre-shift or shift-change collections at the yard, so drivers are tested where they already clock in.
Collector works out of the site trailer under your safety rules, with no crews standing down for a clinic run.
A conference room becomes the collection suite for the day. Discreet, quiet, and adjacent to HR.
Hangar and crew-room collections for aviation employers, scheduled in advance and performed under your escort and badging procedure.
The collector goes to the incident, the terminal, or the hospital lobby. The clock started at the event.
Surge collection capacity for clinics and TPA networks. Your program name, Apex in the field.
A collection performed outside a clinic is exposed in ways a clinic collection is not. Labels get dropped, phones get pointed at tables, and break rooms have an audience. Apex is built to remove the exposure at the source: the donor's name does not appear on the specimen itself.
Specimens are identified on the label face by barcode and run ID, not by the donor's name. A label that gets dropped in a parking lot, photographed across a break room, or read over a shoulder exposes no personal information at all. The identity link lives inside the record, behind access control.
Seals go on while the donor watches and initials them, and the paper chain-of-custody form is completed on the spot. With the Apex platform rollout, signatures are planned to be captured on device, stamped with UTC time and a GPS waypoint, and pushed to the record in real time rather than typed up later from a clipboard. The custody trail is built during the collection, not reconstructed after it.
Collecting outside a clinic changes the conditions, not the procedure. The method matters months later, when an auditor asks who handled the specimen, when, and what documents it.
On-site collection fails when the requirements are vague. Here is exactly what the site owes the collector, and exactly what the collector arrives carrying.
The person standing in your conference room is the whole product. Here is the federal qualification standard Apex collections are built on, and how the records will be kept.
Part 40 requires collectors to complete qualification training and monitored proficiency demonstrations before working a federally regulated collection. Regulated collections are performed only by a collector who has completed Part 40 qualification.
Part 40 requires it after any collection error that cancels a test, completed within 30 days of notification and filed in the collector record.
Credentials, training records, and background documentation for the Apex team will be kept in one file and provided for your review before the first visit.
Part 40 requires collectors to complete refresher training at least every five years, so qualification is maintained, not earned once.
The questions safety managers, site superintendents, and HR directors ask before booking the first visit. Direct answers, no fluff.
For urine collections, a private room with a door plus a restroom we can secure for the duration. For hair, oral fluid, and (once launched) breath alcohol, a closed office or conference room is enough. If the site has neither, we discuss options before the visit rather than improvising on the day.
Because a label on a table in a break room is readable by anyone standing nearby. Specimens are identified by barcode and run ID, and the identity link sits inside the access-controlled record. A dropped or photographed label discloses nothing about the person who provided it.
Scheduled service is by appointment, and after-hours and weekend STAT is by arrangement. Call the STAT line rather than sending a form to confirm a window, because the federal windows run from the event: alcohol testing within 8 hours and controlled substance testing within 32 hours. Every hour spent deciding comes out of that window.
Regulated collections are performed only by a collector who has completed Part 40 qualification, and those records are provided for your review before the first visit. Every collection follows 49 CFR Part 40 procedures, which require qualification training and proficiency demonstrations before a federally regulated collection.
It moves in a cooler designed to hold 2 to 8°C (36 to 46°F), with a temperature data logger on every run, then goes to the receiving laboratory. Federal rules require regulated specimens to go to HHS-certified laboratories, and Apex laboratory routing agreements are planned. Details are on the cold-chain transport page.
Send a request through the contact page or call, and we build the cadence, the roster process, and the reporting around your operation. Programs that also need random pool and Clearinghouse administration are planned under TPA services.
Call directly for post-accident and reasonable-suspicion call-outs, with after-hours service by arrangement. For a scheduled clinic day or a standing program, send a request or call the dispatch line.